Rental includes the use of the barn and grounds from 12pm – 5pm the day prior to the wedding and from 8am – 12am on the said date of the event and from 8am - 12pm the next day to clean up if needed. Clients may use the allotted hours however they deem appropriate for their function. All events are to end at midnight. There is a maximum capacity of 150 people in the barn. The set up and take down times can be adjusted to fit your needs as long as we know in advance.
Booking Deposit Reservations are accepted on a first-come first-served basis. We require a non-refundable* deposit along with the signed contract to confirm your date, this goes toward your final cost. Your date is not confirmed until you have received a copy of the rental contract and your receipt of deposit from Windgate Weddings. The balance will be due thirty (30) days prior to the date of your event. Deposits paid for a reservation of a date are not transferable to another person(s). Cash, checks, email transfers are accepted.
Damage Deposit A separate check or money order (refundable), will be held for no longer than one week once the property has been inspected for any potential damage from said event and will be returned to you after inspection. We do not assume responsibility for personal property and equipment brought onto the premises or into the barn. If by chance there is damage to property, buildings or its contents it will be deducted from the damage deposit. Normal wear and tear is expected. If any damage or theft occurs to you will be responsible for the entire amount even if it exceeds the damage deposit.
Decorations I will be on site to help with decorating and will allow decorations to be hung using nails and/or tape at our discretion. Anything over 10 feet should be installed by Windgate, additional charges may apply if staging is needed.
Seating We will provide 19 tables and 100 white folding chairs as well as 50 mismatched chairs included in the price, possibly more. You are welcome to rent your own if you prefer a different style or need more. Straw bales may be available depending on the time of the year for $5.00/bale and include a burlap bag cover.
Music Bands, DJ’s and all music must end at midnight.
Alcohol You will be required to have a Special Occasion Liquor License if alcohol will be served, we will require a copy of the approved license.You will supply all alcohol, cash or open bar. Alcohol service must end at least thirty (30) minutes prior to the end of your event. Our staff reserves the right to end alcohol service and/or the event at any time, for any reason, if our staff feels that behavior and/or alcohol consumption is getting out of control or dangerous.
Safety There are fire extinguishers on all levels of the barn. First aid kits will be provided and located behind the bar and by the upstairs emergency exit. Please report any spills or breakage to the staff right away so that proper clean-up measures are taken. Children will be your responsibility please see that they are supervised. Caregiver(s) can be provided at an hourly rate if known in advance. Please be aware of the electric fence and refrain from feeding the animals. Safe treats may be given, just ask, we have some on hand.
Candles Due to Fire Regulations, no candles will be permitted in or around the barn. This includes gel candles sometimes used for catering.
Smoking There is no smoking in or close to the barns. There will be a designated smoking area located outside, a sign and ashtrays will be provided.
Washrooms We provide two portable wedding toilets with an automatic light and washing station in each.
Clean Up We will provide four old wooden barrels to use as garbage and recycle cans. We will take care of the general clean up of the barn after your ceremony. You will be responsible for any noticeable trash around the area after setup and after your event. You can remove your personal items the next day. We request that guests refrain from bringing and throwing rice, paper confetti or fabric petals; anything natural and safe is more than welcome if you are unsure just ask.
Rentals We will have items available for rental onsite. All items must stay on the property and be in the same condition as they were in (some exclusions may apply*). If an item is lost or damaged the going rate for that item will be deducted from the damage deposit, if it exceeds the damage deposit you will be responsible for the amount owing.
Important One month prior to your special day, your final amount and damage deposit must be received. At this time please inform us how many guests are expected, how many are in your wedding party, if you need help finding a bartender, helpers or if you need any rentals, extra portables and any other information that might make your day run smoothly. We are here to help you create the wedding of your dreams, so if there’s anything you need or would like to have please let me know.
*If you cancel it is very unlikely that we will be able to book another wedding on the date you reserved as we were not able to advertise that date as available. *Dishware, linen (cleaning costs are included in the rental).