Checklist & Booking Timeline

Check with your vendors, everyone is different and may have their own way of doing things.

12 - 18 Months Before - Foundation

• Define your vision and style (Check our PINTEREST BOARD for inspiration. You can also make your own board and feel free to add us to your board!)
• Draft guest count estimate
• Hire a wedding planner, if needed (As and onsite coordinator, I will be onsite to help with decorating, I will be there for your vendors when they arrive, check in with them as well as the bartenders to make sure everything runs smoothly. I  will also be onsite the day after to help with the cleanup. I am also here for you during the planning process, if needed). 
• Book an Officiant (Inquire about the marriage license requirements)
• Engagement photos (If doing)

10 - 12 Months Before - High Demand Vendors

• Book photographer
• Book videographer (If using)
• Book caterer
• Book DJ/band/musicians (if using)
• Book florist
• Reserve hotel room blocks (ACCOMMADATIONS)
• Wedding dress shopping (Have fun!)

8 - 10 Months Before - Design & Guest Prep

• Choose wedding party attire
• Book cake designer/baker
• Book rentals (if needed, we have a lot of décor included in the rental)
• Send Save the Dates
• Book hair and makeup

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6 - 8 Months Before - Logistics

• Arrange transportation (TRANSPORTATION)
• Plan ceremony details (music, readings, vows)
• Create gift registry
• Book honeymoon
• Order wedding rings
• Plan décor extras (signage, favors, guest book)

4 - 6 Months Before - Personal Details

• Order invitations
• Dress alterations
• Suit fittings​
• Menu 
• Plan rehearsal dinner
• Finalize floral & design plan
• Arrange vendor insure (not required but always good to have)

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2 - 3 Months Before - Organization

• Mail invitations (6-8 weeks before)
• Create day-of timeline
• Send shot list to photographer
• Submit song requests to DJ/Band or make a playlist 
• Marriage license 
• Hair & Makeup trial

1 Month Before - Finalize

• Check in with all your vendors
• Make final vendor payments (your final venue payment is due)
• Final guest count
• Create seating chart and table layout, try our printable FLOOR PLANNER
• Send a timeline when your vendors plan to arrive (So I can greet them when they arrive, and answer any questions they may have)

• Send us a list of any ONSITE RENTALS you'd like to use
• Apply for your LIQOUR LICENSE (if needed) You can find some info on ALCOHOL
• Let us know how many bartenders you'd like ($30 an hour for one bartender (under 50 people attending) or $40 ($20/e) an hour for two bartenders (50+ attendees). You can pay them directly at the end of the night) and when you'd like them to arrive.

• Confirm meals with any extra people
• Prepare wedding day emergency kit

1 Week Before - Last minute details

• Final dress fitting and pickup
• Pack for honeymoon or staycation

1 Day Before - Setup/Rehearsal 

• Create rain back up plan (if necessary)
• Pack your vehicle
• Rehearsal
• Rehearsal dinner ​
• Venue damage deposit is due
• A copy of your Liqour License must be displayed behind the bar
• Your alcohol receipts will need to be behind the bar as well, in an envelope
• Pickup change for cash box
• Arrange food/drink for both of you and your parties while you're getting ready